SG-SST Manual Occupational Health and Safety Management System

The company ASOCIACIÓN COLOMBIANA DEL PETRÓLEO, in compliance with the provisions of law 1562 of 2012 and Resolution 1111 of 2017, has structured the occupational health and safety management system (SG-SST), which aims to structure joint action between ASOCIACIÓN COLOMBIANA DEL PETRÓLEO and the workers, in the application of Occupational Health and Safety (SST) measures through the continuous improvement of working conditions and the work environment, and the effective control of hazards and risks in the workplace.

For this purpose, COLOMBIAN ASSOCIATION OF PETROLEUM.., addresses the prevention of occupational injuries and diseases, the protection and promotion of workers' health, through the implementation of a logical and staged method whose principles are based on the PHVA cycle (Plan, Do, Check, Act) and which includes policy, organization, planning, application, evaluation, auditing, and improvement actions.

The articulated development of these elements will allow for the fulfillment of the SG-SST purposes.

The SG-SST is characterized according to the characteristics of the company and its size, focusing on the identification and control of hazards and risks associated with its activity.

The management system scheme is described in the following stages:

• Policy
• Organization
• Planning
• Application
• Evaluation
• Auditing
• Improvement

DEFINITIONS AND ABBREVIATIONS

Accident at work: any sudden event that occurs due to or in connection with work and that produces an organizational injury, functional or psychiatric disturbance, a disability, or death in the worker.

Absenteeism: Condition of being absent from work. It refers to the number of scheduled hours that are not worked as a result of occupational diseases, general illnesses, work accidents, and health consultations.

Audit: independent and documented process to obtain audit evidence and evaluate it objectively in order to determine the extent to which the “audit criteria” are met.

Health Conditions: Physical, mental, environmental, and social characteristics that make up the individual's environment. The characteristics of several individuals can be added and analyzed in order to establish the health priorities of a collective.

Schedule: Detailed record of the program's action plan, in which tasks, responsible parties, and precise dates of execution are recorded.

Deterioration of health: Identifiable and adverse physical or mental condition that arises and/or worsens due to work activity and/or work-related situations.

Occupational disease: An occupational disease is one contracted as a result of exposure to risk factors inherent to work activity or the environment in which the worker has been compelled to work. The National Government will periodically determine the diseases considered occupational, and in cases where a disease is not listed in the table of occupational diseases, but a causal relationship with occupational risk factors is demonstrated, it will be recognized as an occupational disease, in accordance with current legal regulations.

Exposure: Frequency with which the risk situation being evaluated occurs, with the first event that would initiate the sequence towards the consequences potentially occurring.

Source of Risk: Condition/action that generates the risk.

Risk Factor: Condition or event, from the environment, organization, or person, capable of contributing to the development of the contingency or disaster (disease or disaster).

Occupational or Industrial Hygiene: Set of activities aimed at the identification, evaluation, and control of risk factors in the work environment that may alter the health of workers, generating occupational diseases.

Hazard Identification: Process to recognize if a hazard exists and define its characteristics.

Incidence: Dynamic measure of the frequency with which health or disease events occur or first occur in a given period.

Incident: Event or events related to work in which damage or deterioration of health occurs or could have occurred (regardless of severity), or a fatality.

Planned Inspection: Systematic walkthrough of an area, with a periodicity, instruments, and responsible parties determined prior to its execution, during which it is intended to identify sub-standard conditions.

Occupational Medicine or Work Medicine: Set of activities in the health sciences aimed at promoting the quality of life of workers through the maintenance and improvement of their health conditions.

Continuous Improvement: recurring process of optimizing the OHS management system.

Non-conformity: failure to meet a requirement.

Hazard: Source, situation, or act with potential for harm in terms of illness or injury to people, or a combination of these. (NTC-OHSAS 18001:2007)

Occupational Health and Safety Policy: General guidelines established by the entity's management that allow for directing the course of action of objectives to determine the characteristics and scope of the Occupational Health and Safety Management System.

Health Promotion at Work: Set of articulated activities that the different actors in the productive process and the general system of occupational risks carry out to modify working conditions and develop human mental potential.

Risk: Combination of the probability of occurrence of one or more hazardous events or exposures, and the severity of the injury or illness that may be caused by the event(s) or exposure(s). (NTC-OHSAS 18001:2007)

Acceptable Risk: Risk that has been reduced to a level that the organization can tolerate concerning its legal obligations and its own OHS policy. (NTC-OHSAS 18001:2007).

Occupational Health and Safety (OHS): Conditions and factors that affect or could affect the health and safety of employees or other workers (including temporary workers and contracted personnel), visitors, or any other person in the workplace.

Occupational health and safety management system: management system of an organization to implement its occupational health and safety policy.

 Performance of the management system: measurable results of the management system that an organization makes of its risks for occupational health and safety.

SG-SST Policy: general intentions and direction of an organization.

Organization: company, corporation, firm or enterprise, authority or part or combination of it whether or not societies, public or private, that has its own functions and administration.

SG-SST SCHEME OCCUPATIONAL HEALTH AND SAFETY MANAGEMENT SYSTEM

INDEX

1. POLICY
   1. OCCUPATIONAL HEALTH AND SAFETY POLICY
2. ORGANIZATION
   1. PROCESS MAP
   2. LIST OF TOOLS, EQUIPMENT AND WORK ELEMENTS.
   3. ORGANIZATIONAL CHART, SOCIODEMOGRAPHIC PROFILE, FUNCTION MANUAL AND DEFINITION OF RESPONSIBILITIES.
   4. INTERNAL WORK REGULATIONS
   5. HYGIENE AND INDUSTRIAL SAFETY REGULATIONS
   6. JOINT COMMITTEE ON OCCUPATIONAL SAFETY AND HEALTH
   7. WORKPLACE COEXISTENCE COMMITTEE
   8. SG-SST BUDGET
   9. INDUCTION
   10. TRAINING AND EDUCATION
   11. CONTROL AND CONSERVATION OF DOCUMENTS AND RECORDS
3. PLANNING (3)
   1. INITIAL EVALUATION
   2. OBJECTIVES AND GOALS
   3. LEGAL REQUIREMENTS
   4. HAZARD IDENTIFICATION, RISK ASSESSMENT, AND CONTROL DETERMINATION
   5. PREVENTIVE AND OCCUPATIONAL MEDICINE PROGRAM
   6. INDUSTRIAL HYGIENE PROGRAM
   7. INDUSTRIAL SAFETY PROGRAM
   8. SPECIFIC RISK MANAGEMENT PROGRAMS
   9. WORK PLAN
4. APPLICATION (4)
   1. CHANGE MANAGEMENT
   2. EMERGENCY PREVENTION, PREPARATION, AND RESPONSE
   3. SUPPLIER AND SUBCONTRACTOR CONTROL
5. VERIFICATION (5)
   1. SUPERVISION AND MEASUREMENT OF RESULTS
   2. INVESTIGATION OF INCIDENTS, ACCIDENTS, AND WORK-RELATED DISEASES
6. AUDIT (6)
   1. INTERNAL AUDITS
   2. MANAGEMENT REVIEW
7. IMPROVEMENT (7)
   1. CHANGE MANAGEMENT